People are the most valuable asset in any organization. As we know it, the human resource department is tasked with the responsibility of handling employees. When there are hundreds of employees, it can be quite overwhelming even if you have an entire department dedicated to it. SharePoint can help to make HR easier with automation and collaboration and here’s how…
Here are 4 SharePoint tips for human resources:
Distributing Policies and Procedures.
Email response rates are constantly declining as people continuously get buried with messages. Some employees go as far as to delete company emails or set up rules to avoid them. In the end, human resource managers have to track down employees to get them to fill out the necessary paperwork. Unfortunately, file sharing is no better. It can be difficult to keep up with all the different versions of a document. There’s a much more effective way of distributing information to employees now with SharePoint.
With SharePoint, you can give employees access to the latest documents without having to email them or tell them where to find the document. You can even have it pop up on the company home dashboard alerting the user to fill out and submit the latest paperwork.
Automating Employee Reviews.
A successful organization conducts employee reviews at least once a year. Some organizations do them every 90 days. It’s difficult to keep track of all the different review dates for every employee especially if there are hundreds. However, reviews are critical to the success of the business. Never miss another review again! Automate the review process with SharePoint. You can create a workflow to alert you of a review and design dashboards based on the information. Allow other managers or employees to see the review with permissions.
Simplifying the Hiring Process.
Whether you are hiring or firing an employee, there’s a whole list of tasks that need to be completed. During the hiring process, everything from reviewing resumes to onboarding employees requires tasks to be completed by different departments. Beginning with the resume, you want a searchable database to easily find a matching resume for a particular position. While there are resume databases out there, other human resource managers have found it beneficial to have a database within SharePoint. Normally, they are people who are inside of SharePoint throughout the day. This way they don’t have to click out of the system they’re already in all day long.
Once you have found an employee, you must onboard them properly. With onboarding, there are multiple tasks that must be completed before the hire date. In most cases, HR and IT are involved in this process where they have their own checklist. This is the same for offboarding. With SharePoint, you can track the completion of all onboarding and offboarding tasks. You can even set up an automated workflow.
Creating a Compliancy and Certification Center.
Different types of organizations require different certifications and compliance requirements. Manufacturing employees must complete OSHA training while medical staff needs HIPAA courses. Keeping up with hundreds of different certifications is next to impossible without an automated workflow.
SharePoint allows you to create a basic workflow to send email reminders a month before the certification expires. Plus, each employee would have the ability to submit requests for internal or external training. These requests would go to their manager for approval. The training request form could include the dates of training, delivery type (i.e. book, classroom, online, etc.), cost, priority, and status of the request. These SharePoint capabilities are extremely appealing to HR because mandatory courses can be assigned via SharePoint.
You can even design a custom dashboard to compile data including:
- A pie chart of active vs. expired certifications
- A bar chart with the different types of certifications and compliances
- A list of employees with the most certifications and compliances.
Plus, with SharePoint, you can:
- Integrate with Microsoft Office.
- Access the system on the go.
- Personalize content by job role.
- Restrict access for security.
All of these features will make human resources easier.
Give us a call today at 704-658-1707 to see how we can tailor SharePoint for your business.